5 Signs Your Business Needs Managed Print Services

Most offices don't decide to look at managed print because they read about it. They look at it because the printer situation has become a daily irritation. If three or more of the signs below sound familiar, it's worth getting a proper assessment of what your printing really costs.

1. You can't say what printing costs you each month

Toner goes on one credit card, paper on another, and repair bills show up whenever something breaks. Nobody adds it up, so nobody knows whether you're paying 3 cents a page or 12. Managed print puts equipment, toner, service and parts on one monthly invoice, so the number is finally visible and predictable.

2. The same printer keeps breaking down

A printer that jams every week, streaks, or throws the same error code is usually telling you it's either worn out or being asked to print far more than it was built for. Small desktop printers are often rated for a few thousand pages a month. Put one in a busy office and it spends as much time broken as working. On a managed plan the device is sized for your volume, and repairs are included.

3. Someone is always running out to buy toner

Running out of toner halfway through payroll or a client proposal is a common complaint we hear. Managed print devices report their toner levels to us, and we ship the next genuine cartridge before you run out. Nobody in your office has to watch levels or place orders.

4. You have a mix of old printers from different brands

Many offices end up with five or six printers bought over the years: different brands, different cartridges, different drivers. Each one needs its own supplies and knowledge. Consolidating to fewer, better multifunction devices usually lowers cost per page, reduces the number of cartridges you stock, and makes support simpler.

5. You deal with several vendors for one printer

If the lease is with one company, toner comes from another and repairs from a third, every problem turns into a round of phone calls. With managed print there's one contact for the equipment, the supplies and the service.

What a managed print assessment looks at

• How many devices you have, how old they are and how much each one prints
• What you currently spend on toner, paper, repairs and leases
• Whether some devices could be retired or replaced with one shared multifunction device
• Security needs, such as secure print release for confidential documents

At the end you get a clear comparison: what you spend now, and what a managed plan would cost. If your current setup is already good value, we'll tell you.

Is managed print only for large companies?

No. Many of our managed print clients are offices with 5 to 30 people. The plan is sized to your volume, and leases on business-class equipment start from $39/month.

Want to know where you stand? Call Vonex at (306) 881-0341 or request a free print assessment.